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Oklahoma Background Check Laws: What Employers Need to Know
Oklahoma adds a handful of requirements on top of federal FCRA standards, including a specific authorization form element that's easy to miss. Relevant across the state's energy, aerospace, and agriculture industries, here's what applies whether you're hiring in Oklahoma City, Tulsa, or Norman.
Authorization Form Requirement
Oklahoma requires the authorization form to include a checkbox allowing the candidate to request a copy of the report, and the screening company must be advised of that request. This is a state-specific form element beyond the standard federal disclosure and authorization.
Sealed Records
Employers can't inquire about sealed records, and applicants may state that they have no conviction.
Medical Exam Costs
Employers can't require an applicant to pay for pre-employment medical examination expenses.
Social Media Password Protections
Employers can't require an employee or applicant to disclose a username, password, or other authentication information for a personal social media account. Employers also can't access a personal account in a way that lets them view content otherwise shielded from the public, unless the access is part of an investigation permitted under the law.
Pass-Through Fees for Oklahoma Records
| Record Type | Fee |
|---|---|
| Criminal county search | Varies by county — county clerk offices each set their own record access fee |
| Criminal statewide (Oklahoma State Bureau of Investigation) | $15.00 per name-based search of Oklahoma records |
| Motor vehicle record | $27.50 |
Fees are sourced from 3rd Degree Screening's published fee schedule and are subject to change without notice by the issuing agency.
Common Questions from Oklahoma Employers
Do I need a special authorization form for Oklahoma?
Yes, in one respect. Oklahoma requires the form to include a checkbox letting the candidate request a copy of their report, which isn't part of the standard federal form.
Can I ask an Oklahoma candidate about a sealed record?
No. Employers can't inquire about sealed records, and candidates may accurately state they have no conviction.
Why is Oklahoma's motor vehicle record fee higher than most states?
At $27.50, Oklahoma's MVR pass-through fee is among the higher ones nationally. It's set by the issuing agency rather than by the screening provider.
This information is provided for informational purposes only and does not constitute legal advice. Laws and requirements may change and may vary based on specific facts and circumstances. Users should consult their own qualified legal counsel regarding their specific compliance obligations.
